TERMS AND CONDITIONS FOR EXHIBITING
TERMS OF REFERENCE
In these terms and conditions for exhibiting, the term "Exhibitor" shall include all employees, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting. The term "Exhibition" shall include “Seoul HMR cooking & food Fair 2019”, the term “Organizer” shall mean “the Seoul HMR cooking & food Fair 2019 Secretariat.”
ALLOCATION OF EXHIBIT SPACE
The Organizer shall allocate the space in accordance with the nature of the exhibit or in the manner the Organizer deems fit. The Organizer shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the build-up of the exhibition should the circumstances require changes. Such changes shall be at the discretion of the Organizer. The Exhibitor shall not claim for compensation as a result of the changes.
APPLICATION AND PAYMENT PROCEDURES
Applications should be sent to: Seoul HMR cooking & food Fair 2019 Secretariat; Korea HMR Association(12, Bangbaecheon-ro 2-gil,Seochogu, Seoul, Korea) along with a transfer slip (check or copy of a bank) paying for the initial 50% of the participation fee and/or shell cost. The contract shall be established and be put into effect upon the Exhibitor's payment of 50% of the participation fee and/or shell cost. Exhibitors will be informed about the space assignments shortly after the receipt deadline. The balance should be paid by not later than May 31, 2019
▪Beneficiary: Korea HMR Association
▪Account No.: 100-032-652092
▪SWIFT Code: SHBKKRSE
▪Name of Bank: SHINHAN BANK
Cancellation will only be accepted under unavoidable circumstances. In the case of changing exhibits or canceling the exhibition, exhibitors should inform the organizer in writing and the cancellation. Charges are subject to be paid as follows.
Before May 31, 2019: 50% of total exhibition fee
After June 1, 2019: No refunds will be issued
INSTALLATION AND DISMANTLMENT
The installation and removal of the exhibits and booths must be completed by the date and time stipulated by the Organizer. Exhibitors shall indemnify the Organizer against any loss that may be caused by delay or damage to the Exhibition Hall.
COORDINATION OF EXHIBIT WITH ORGANIZER
Exhibitors shall provide descriptions of their exhibits before the construction of the exhibits and ensure compliance with regulations and restrictions on booth design and activity. Exhibitors shall also agree to provide the Organizer with the necessary information, facilitating the overall promotion of the Seoul HMR cooking & food Fair 2019 Secretariat.
INSURANCE, SECURITY AND SAFETY
Exhibitors are required to subscribe to all risks insurance policy on all equipment and products during the Exhibition as well as during setting up and dismantling. The Organizer shall not be held responsible for any loss, theft, or damage to any articles belonging to the Exhibitor. Materials used in stand and display construction must be properly fireproof in accordance with the local fire and safety regulations. The Organizer shall reserve the right to limit any constructions or demonstrations that pose as potential safety hazards.
USE OF EXHIBIT SPACE
Exhibitors are bound to exhibit the announced products and to man the stands with competent personnel during the open hours of the Exhibition. Activities of the Exhibitor shall be confined within limits of the Exhibitor's booth. The exhibit will be consistent with the theme of the Exhibition and the Organizer reserves the right to restrict exhibits which may detract from the general character of the Exhibition.
RESTRICTION ON SELLING
It is agreed that the single purpose for contracting exhibit space is to display and/or demonstrate equipment supplies and/or services. Cash sales within the confines of the exhibit space are prohibited. However, it may be possible to sell appropriate amount of products for the visitors who wish to buy the product, if and only if the item and amount is agreed with the organizer in advance.
It is mutually agreed that the Organizer shall not be liable to the Exhibitors for any damage to and/or loss of the Exhibitor's property, or for injuries to people resulting from any cause. All claims such as losses, damages, or injuries, are expressly waived by the Exhibitors.
BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR
In the event that the Exhibitor refuses to use all or part of the spare allocated or the Exhibitor defaults on the payment, the Organizer shall have the right to terminate the contract forthwith. In addition, the stand charges shall not be refundable. If the Exhibitor withdraws from participation without the Organizer's approval, the already paid money by the Exhibitor shall not be refundable.
The Organizer reserves the right to change the venue and duration of the Exhibition if exceptional circumstances demand such changes. In the event of a change of venue and/or date, or cancellation of the Exhibition, the Exhibitor shall not be entitled to any claim for compensation in connection with the booking for participation.
When necessary, the Organizer shall have the right to issue supplementary regulations in addition to those in the TERMS AND CONDITIONS FOR EXHIBITING. Those regulations and instructions shall be binding on the Exhibitors. The Exhibitor shall observe the aT center Rules and Regulations.
ARBITRATION OF DISPUTES
Any dispute, difference or question arising hereafter between the Organizer and the Exhibitor concerning the true construction of these TERMS AND CONDITIONS FOR EXHIBITING or the rights and liabilities of the parties thereto shall be settled in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board. The verdict of the above arbitration shall be final and binding upon both.